Health & Fitness Business Support Templates

Six spreadsheets. One workbook. Everything the admin side of your fitness business actually needs.

This isn't a generic business template. It was built specifically for personal trainers, bootcamp coaches, online fitness coaches, and mobile trainers — the people who are brilliant at what they do and just need the admin sorted.

Every tab does one job, does it properly, and links to the others.

WHAT'S INSIDE
Tab 1 — Income & Expenses
Monthly columns across the full year. Six income categories and 14 expense categories built for fitness businesses. Net profit and profit margin calculate automatically. Year-end totals ready for your accountant.

Tab 2 — Invoice Tracker
Log every invoice you raise. Balance due calculates automatically. Colour-coded by status so you can see what's outstanding before it becomes a problem — Paid, Unpaid, Partial, Cancelled.

Tab 3 — Mileage Log
Every km you don't record is money you can't claim. This tab auto-applies the correct Revenue civil service rate band, adjusts as your cumulative km builds, and feeds directly into Tab 1.

Tab 4 — Client Session Tracker
If you sell blocks of sessions or packages, this is the tab that saves the awkward conversations. Sessions remaining calculates automatically. Expiry dates, status tracking, everything in one place.

Tab 5 — Pricing Calculator
The most confronting tab — in a useful way. Enter your costs, your income target, your working pattern. It tells you the minimum you need to charge per session. Then enter what you currently charge. It shows you the gap.

Tab 6 — Social Media Planner
Four content pillars built for fitness businesses. 17 ready-to-use post prompts written for personal trainers. A monthly planning grid with platform and status dropdowns. Plan a full month of content in 20 minutes.

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WHO THIS IS FOR
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→ Personal trainers with 1:1 clients, group sessions, or online coaching
→ Bootcamp and group fitness coaches with block bookings and memberships
→ Mobile trainers who travel to clients and have never tracked the mileage
→ Online coaches with multiple clients at different stages
→ Anyone who has a vague sense their hourly rate probably isn't covering costs

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HOW IT WORKS
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Download the workbook. Open it in Google Sheets or Excel. The formulas are already built — just start filling it in. No finance experience needed.

If you'd like us to set it up for you, run the quarterly check-ins, or take the admin and bookkeeping off your hands entirely — that's what Wild Glen is here for.

See our services at thewildglen.com.

Wild Glen Business Support · Wicklow, Ireland
Practical support for businesses getting on with it.